The
ability to search SharePoint documents is a very powerful feature in SharePoint
2021. If you are in charge of a business or an organization and want to know
which documents are in your "usable memory" so that you can quickly
search and replace them, then you need to be able to search these items. With
this ability, you can do things like search for all the e-mails that have been
sent to you or for the sales proposals that are due soon. The possibilities are
almost endless. With this powerful search ability, not only will you be able to
quickly locate items but you'll also know how much storage space each item
takes up in SharePoint.
When searching for items in your document
library, you can use a variety of different search criteria. You can specify
the name of the file, the folder it's in, the date it was created, the size of
the file and more. The search engine returns the most relevant matches, so that
you can select which documents to replace or update. You can even search by
item type such as attachment, application, classified, document, Excel, Power
Point, Microsoft Word, and more. If there is a typo in the file name, the
feature will search by the actual words in the file name instead of the folder
name.
One
of the great things about this amazing SharePoint Development feature is that you can
search for multiple types of documents at the same time. For example, when you
search by file type, you are able to search for documents in your document
library that are related in any way. If you have a presentation library and you
want to search for PowerPoint presentations, you can do so because that is
exactly what you're searching for. The search results pages show you exactly
the files that are matching your specified parameters. There are no results
that are empty because if that were the case, you would end up with hundreds,
if not thousands of duplicate documents. The search results pages display the
exact text that is inside the document and it's all completely invisible to the
user.
When you search by a particular folder,
such as My Documents, you get the entire contents of that folder. The search
results pages show you the name, size, date of creation, last modified date and
lots more. This is great for making sure that you only have the most recent
documents on your computer. If you have an older document, there is a chance
that it could be a virus or something that could be harmful to your computer.
If
you want to search by a particular group, such as My Teams or Content
Management, you can search that as well. It really doesn't matter what kind of
document libraries you're looking for because the search features are fully
searchable. The search engine allows you to search by the full name, group,
category, or any combination thereof. You can also search by the term in the
title or the group itself. When you do find the document that you're looking
for, the search results will include the names of the members of the group in
the document.
Some people might wonder why they even
bother searching the SharePoint document libraries. The truth is that if you
don't know what you're looking for, the search engine is not always going to
provide you with the results that you need. When you do search, the SharePoint
teams will step through the details for you and point you in the right
direction. Most of the time, this means that you'll find exactly what you're
looking for.
